Privacy Policy

Who we are

Dunbartonshire Concert Band (DCB)

Our website address is:

What personal data we collect and why we collect it

We collect and retain contact data for band members, together with archival material (photos, videos, documents) for publicity, etc. – see Policy Documents for details


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

If you use contact forms on the website, your message and contact details (email, IP address) will be recorded.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

[Not currently relevant, but included for completeness…

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.]

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Relevant committee members, for admin purposes – see Policy Documents for details

How long we retain your data

The membership register files are normally reviewed every 2 years. Personal data for members leaving the band will normally be retained for 6 months – see Policy Documents for details.

Images, videos, historical documents (concert programmes, etc.) are retained indefinitely, for archival purposes.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes – see Policy Documents for details

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

See Policy Documents for details

How we protect your data

Data submitted online are retained in password-protected locations, accessible only to the website manager. Off-line data (electronic or hard copy) are retained in secure locations by relevant committee members (secretary, treasurer, etc.). Personal data (email lists, etc.) are not shared with any other organisations, commercial or otherwise.

What data breach procedures we have in place

Standard website hosting procedures.

What third parties we receive data from

Making Music and other like-minded organisations. None of this contains personal details.

What automated decision making and/or profiling we do with user data

Spam filtering for incoming messages.

(Last updated: 21 May 2018)